Texas Library Association's Annual Assembly

Hi there:

If anyone needs to attend the Texas Library Association’s (TLA) Annual Assembly being held in Austin, Texas July 7, 2015 – July 10, 2015 now is the time to submit your paperwork. Annual Assembly is when TLA officers and committees gather to plan the year's activities and events including the next year’s annual conference. Those requesting to attend need to be officers where your attendance is required.

Please submit the Travel Authorization Request form attached to this email. On question 3 you need to explain what positions you hold within TLA and what business/meetings you will be attending. Please send your form to the Customer Experience Admin Office. We need to receive your form by 3:00 pm on Wednesday, July 1, 2015. This is to ensure Michele and I can review and get back with everyone no later than Thursday, July 2, 2015. If we do not have your form by 3:00 pm on Wednesday, July 1, 2015 your request will not be considered for funding.

Please take note of the following information that will help you fill out the Travel Authorization Request form:

Airline/Travel: $0.00

Ground Transportation: $0.00

-       Employees should be carpooling and taking advantage of the City of Houston Fleet Share program. Those who have gone through the Fleet Share training can reserve a vehicle and receive a fuel card for gasoline.

-       We would need an explanation of why you cannot carpool and use Fleet Share if you want to request mileage reimbursement for your personal vehicle.

Registration: $0.00

Lodging: The per diem for Austin is $126.00 per day before taxes. Employees should be sharing a room with someone as much as possible. If you don’t share a room the amount you are allotted for TLA Annual Assembly might not cover all of your costs.

-       If your hotel costs more than $126.00 per day before taxes please ensure you submit an Appendix F form. I have attached an Appendix F to this email.

-       Please specify how many nights you are staying in this section.

Meals: The per diem for meals is $61.00 per day (this includes tips).

-       Please specify how many days you are requesting meals for in this section.

Rental Car: $0.00

Other: Varies – This is where you should put any parking fees you anticipate having.

Let me know if you have any questions.

Thanks.

Cheers,

Liz Sargent